Yes, you can restore that deleted QuickBooks transaction!

August 12, 2009

Your buzzing along in QuickBooks with a nice rhythm going as you work through your data entries. But the phone rings and when you get back to business, you duplicate a transaction. No worries … just delete it. Oops! You’ve accidentally deleted the wrong entry — now what?

Well, it’s time to discover a great feature in QuickBooks called the Audit Trail. I’m not saying it will save you every time, but it’s a safe bet you’ll find this feature comes in handy, once you know it’s there. QuickBooks automatically tracks all your additions, deletions and modifications made to transactions in your data file. The Audit Trail is arranged in order of the user who last affected a transaction, then by transaction type.

Select Reports from the navigation bar. Go to Accountants & Taxes, then select Audit Trail. Change the Date Entered/Last Modified drop-down box to adjust the date range currently displayed. Once the deleted entry is located, make note of the account and memo details to reenter the transaction. Voila! You are back where you started.